Understanding the Importance: Sample Letter Of Transfer Of Patient Care

Subject: Patient Transfer – [Patient Name] – [Date of Birth]

Dear Dr. [Specialist’s Last Name],

This email is to inform you that I am transferring the care of my patient, [Patient Name], Date of Birth: [Date of Birth], to your care. [Patient Name] is experiencing [brief description of the patient’s condition, e.g., persistent knee pain], and I believe your expertise in [Specialty, e.g., Orthopedics] is necessary.

Attached you will find the patient’s medical records, including:

• Patient History and Physical Examination Report
• Medication list
• Recent Lab Results
• Imaging reports (if any)

[Patient Name] is scheduled for an appointment with your office on [Date] at [Time].

Please let me know if you require any further information. I can be reached at [Phone Number] or [Email Address].

Sincerely,

Dr. [Primary Care Physician’s Name]

Subject: Patient Transfer – [Patient Name] – [MRN] – From [Hospital Name]

Dear [Skilled Nursing Facility Contact Person],

This email confirms the transfer of [Patient Name], MRN: [Medical Record Number], from [Hospital Name] to your facility for continued care. The estimated date of arrival is [Date] at approximately [Time].

The patient’s primary diagnosis is [Patient’s Diagnosis]. Key medical information includes:

• Current medications (list with dosages and frequency)
• Any allergies
• Recent surgeries or procedures (if any)
• Specific care needs (e.g., wound care, feeding assistance)

The full medical record has been securely faxed to your facility. Please contact me if there are any questions or concerns. I can be reached at [Hospital Phone Number] or [Hospital Email Address].

Sincerely,

[Nurse’s Name]

[Nurse’s Title]

[Hospital Name]

[Your Name/Practice Name]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

[New Physician’s Name/Practice Name]

[New Physician’s Address]

Dear Dr. [New Physician’s Last Name],

This letter is to inform you that I am transferring the care of my patient, [Patient Name], Date of Birth: [Date of Birth], to your care. [Patient Name] is relocating to your area on [Relocation Date] and will need continued medical attention.

I have attached [Patient Name]’s medical records, which include:

• Summary of medical history
• Current medication list
• Recent lab results
• Any specialist referrals

I would appreciate it if you could contact [Patient Name] to schedule an appointment at your earliest convenience. Their contact number is [Patient’s Phone Number].

Please feel free to contact me if you need further information. I can be reached at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Name/Practice Name]

[Doctor/Practice Name]

[Address]

[Date]

[Hospice Facility Name]

[Hospice Facility Address]

RE: Transfer of Care – [Patient Name], Date of Birth: [DOB]

Dear [Hospice Staff Contact Name],

This letter is to formally request the transfer of care for my patient, [Patient Name], Date of Birth [DOB], to your hospice facility. [Patient Name] has been diagnosed with [Patient’s Diagnosis] and is no longer able to benefit from curative treatment. [He/She] is now seeking comfort care and symptom management.

The patient’s current medications are [List medications and dosages]. Key medical information includes:

• Allergies: [list allergies]
• Code Status: [e.g., DNR]
• Specific care needs and preferences: [Detailed patient preferences, pain control information]

Enclosed you will find a copy of [Patient Name]’s medical record, including a summary of their medical history, recent lab results, and relevant imaging reports. I am also available to speak with you at your convenience. You can reach me at [Phone Number] or [Email Address].

Sincerely,

[Physician Name]

[Physician Credentials]

Subject: Transfer of Care – [Child’s Name] – [DOB]

Dear Dr. [New Pediatrician’s Last Name],

This email is to facilitate the transfer of care for [Child’s Name], DOB: [Date of Birth], to your practice. The family is moving to your area, and we want to ensure continuity of care.

Attached, you’ll find [Child’s Name]’s comprehensive medical record. This includes:

• Medical history and past illnesses.
• Immunization records.
• Current medications and dosages.
• Recent lab results and any specialist referrals.

Please note any specific concerns or developmental milestones you should be aware of. [Child’s Name]’s parents, [Parents’ Names], can be reached at [Phone Number] and [Email Address]. They have already scheduled an appointment with your office on [Date] at [Time].

Please feel free to contact me if you need additional information. I can be reached at [Your Phone Number] or [Your Email Address].

Sincerely,

Dr. [Previous Pediatrician’s Name]

[Your Name/Practice Name]

[Your Address]

[Your Phone Number]

[Your Email Address]

[Date]

[Receiving Specialist’s Name/Practice Name]

[Receiving Specialist’s Address]

Dear Dr. [Receiving Specialist’s Last Name],

I am writing to transfer the care of my patient, [Patient Name], Date of Birth: [Date of Birth], to your expertise in [Specialty, e.g., Cardiology].

[Patient Name] has been experiencing [brief description of the problem, e.g., chest pain and shortness of breath]. After [mention the tests or assessments you’ve done, e.g., completing an EKG], I believe further evaluation by a [Specialty] is necessary.

Attached, please find a copy of [Patient Name]’s medical records, including:

• Patient History and Physical Exam Report
• Relevant lab results
• Imaging reports
• Medication list

Please contact the patient to schedule an appointment at your earliest convenience. Their contact number is [Patient’s Phone Number].

If you require any additional information, please don’t hesitate to reach me at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Name/Practice Name]